Collection Policy

Special Collections and Archives (SCA) is a department within the John Grant Crabbe Library that supports the research needs and enhanced knowledge of our community through the preservation and accessibility of selected historical resources. SCA consists of four primary units: the William H. Berge Oral History Center, manuscript collections, special collections, and university records. Over the years SCA has built collections of Kentucky-related manuscripts, books, films, photographs, maps, sound recordings and other formats in a number of specialized areas. These areas have been chosen with faculty and other specialists and in response to various opportunities to obtain primary research materials. However, the collection is ever-evolving and materials may be acquired in anticipation of new research interests. In addition to scholarly research value, staff may also take into account an item’s exhibit and/or outreach potential.

Collections are actively maintained in a temperature and humidity controlled environment with fire detection and suppression systems alongside a water detection system. Collections are non-circulating and are preserved in closed stacks with limited access and an electronic security system throughout the department.